Your Microsoft 365 Tenant: What Are You Missing?
You’ve purchased Microsoft 365, assigned licenses, and your team uses Outlook, Teams, and OneDrive every day. So, your tenant is configured, right?
Not quite. Most Microsoft 365 tenants aren’t truly configured—they’re simply turned on.
Why Does This Matter?
Microsoft 365 works “out of the box” — but that “box” is full of defaults made for convenience, not secMicrosoft 365 works “out of the box,” but those defaults prioritize convenience—not security or control. For example, if your tenant is just switched on, here’s what you need to ask:
- Who’s accessing your data?
- How many guests or external users still have access?
- Are your sharing settings exposing files without you knowing?
- Do admin accounts have more privileges than necessary?
- Is MFA enforced—or just a suggestion?
These questions often go unanswered, leaving your organization exposed.
External Sharing: The Hidden Risk
In addition, External sharing is one of the riskiest settings in Microsoft 365. As a result, users share files with vendors, partners, and contractors to keep work moving—but how often do you audit those shares?
- How many links never expire?
- Do former employees or vendors still have access?
- Could those links have been forwarded to others?
- What if sensitive data was shared with the wrong person—and you don’t know?
This is how data leaks happen: quietly, over time.
If You Don’t Control Your Tenant, Who Does?
Without proper governance, Microsoft 365 evolves constantly — new apps, features, and security layers arrive every few months.
- Policies become outdated
- Guest accounts pile up
- Teams and SharePoint sites multiply uncontrollably
- Sharing permissions drift
- Security defaults get disabled and never restored
Is your tenant silently drifting into risk?
What Would a Healthy Microsoft 365 Tenant Look Like?
A well-managed Microsoft 365 tenant includes:
- Mandatory MFA for all users
- Conditional Access policies that adapt to risk
- External links that expire automatically
- Regular guest access reviews
- Clear standards for Teams and SharePoint creation
- Sensitivity labels for protecting sensitive data
- Retention policies that keep data only as long as needed
Sounds great—but who’s responsible for making this happen?
Ask Yourself These Hard Questions
- When was your last external sharing audit?
- Is guest access up-to-date?
- Do you have a baseline for “secure” in Microsoft 365?
- How fast is your tenant drifting?
- What’s the cost of not knowing?
Most companies don’t ask these questions—and that’s why their data is at risk.
How Decision Digital Helps
Microsoft 365 should empower your business—not expose it. We help you:
- See what’s really happening inside your tenant
- Identify hidden risks before they become breaches
- Harden security without slowing down your teams
- Bring order to external sharing chaos
- Build governance that lasts—even as you grow
Reach out to us today — email us at info@decisondigital.com or call (404) 303-0330.
Want to learn more? Visit our Microsoft 365 Services page to get started.
About Decision Digital:
Decision Digital is a cloud-focused, accomplished firm excelling in modern networking, Managed IT Services, and ConnectWise consulting. Established in 1997 and headquartered in Atlanta, GA, our company supports a global clientele with tailored managed IT solutions that encompass on-site networks, Azure cloud deployments and optimization, cybersecurity, AI, and data mining. Our consultancy services foster operational improvements within peer MSPs by enhancing business processes, workflow efficiency, and proficiency in ConnectWise.
Over the years, we’ve had the honor and pleasure of serving as thought leaders and IT architects for a variety of public, private, and multinational corporations. We deliver state-of-the-art cloud and managed service technologies to our clients, driven by the belief that networks should be exceptional.